Albany County Public Library

 

Reserve A Room

MEETING ROOM RENTAL REQUIREMENTS

Hours/Days of Use

If your program begins when the library is closed, you will need to pick up a key when the library is open during normal business hours.

Monday: 1 p.m. - 5 p.m.

Tuesday through Thursday: 10 a.m. to 8 p.m.

Friday through Saturday: 1 p.m. to 5 p.m. 

Sunday: Closed

Meeting Room Rental Fees

Governmental Organizations - FREE
University Groups - $15 for two hours
Not-for-profit Organizations - $30 for two hours
Private Groups or Organizations - $60 for two hours
**Groups will be charged $10 for AV setup per event session.

Room Specifics

The meeting room has a maximum capacity of 228 people standing. The dimensions are 39' x 41'.

Special Requirements

Your meeting must be open to the public and will be advertised. The meeting room will be rented to groups only, not to individuals. The conference room can be rented to individuals. Closed events may be approved for personnel or other confidential meetings. 

Food served to the public must be prepared in, or purchased from licensed facilities (store bought items are fine). A temporary food license may be obtained from the City of Laramie.

CONFERENCE ROOM RENTAL REQUIREMENTS

Hours/Days of Use

The conference room is only available during hours when the library is open: 

Monday: 1 p.m. - 5 p.m.

Tuesday through Thursday: 10 a.m. to 8 p.m.

Friday through Saturday: 1 p.m. to 5 p.m. 

Sunday: Closed

Room Rental Fees

Governmental Organizations - FREE
University Organizations - $10 for two hours
Not-for-profit Organizations - $15 for two hours
Private Individual, Group or Organization - $30 for two hours

Room Specifics

The conference room has a maximum capacity of 8 people.

Special Requirements

Meetings in the conference room do not need to be open to the public. The room can be rented to organizations, groups or an individual. Availability of the conference room is dependent on staff use.

Food served to the public must be prepared in, or purchased from licensed facilities (store bought items are fine). A temporary food license may be obtained from the City of Laramie.

Completing the Application

For meeting room use only: If your meeting is ongoing (monthly, bimonthly, etc), please use the form for multiple dates.

For conference room use only: The conference room can only be requested for a single date. Ongoing events may be approved on a case-by-case basis. Contact Megan Richardson at 307-721-2580 x5432 or meetings@albanycountylibrary.org to request multiple conference room dates.

Give us the actual time of your meeting. The library will add in time for set-up and take down after we receive the application. We include set-up and take-down time at no charge.

APPLICATION FORM

Follow the directions below to apply to use a library room. The library will contact you following the submission of your application to inform you if your application has been confirmed. 

1) Check the ACPL calendar to see if a reservation has already been made for the date and time you're requesting. (This does not apply to conference room rental.)

2) Download and read the ACPL Meeting Room Policy. You must read the policy in order to reserve a room.

3) Select the appropriate room form to complete. Download the form and save a copy to your computer.

MEETING ROOM

    Click here for Application for a Single Date  Click here for application for multiple dates

 CONFERENCE ROOM

    

4) Download and read the ACPL Room Application Checklist for instructions on submission and check-in.

5) Submit your application as an attachment by email to meetings@albanycountylibrary.org or print the application and drop if off at the library, Attn. Megan Richardson. Further submission instructions are included in the checklist. 

Questions?

Contact Megan Richardson at 721-2580 x5432 or meetings@albanycountylibrary.org.